Privacy statement

Our policy
In this privacy statement we describe how we handle your personal data and how we comply with our legal obligations towards you.

Who does this policy apply to?
This policy applies to you in the following situations:

• When you register on our website via an open registration or to keep informed of our latest vacancies.
• When one of our employees approaches you for our open vacancies within one of our fields of expertise.
• When you apply for one of our vacancies within one of our fields of expertise.
• When you apply for an internship or for one of our traineeships.
• When you visit our website.
• When we process personal data from other people who we may contact to find out more about get to know you better.

How to contact us
We are Eurofiber, Safariweg 25-31, 3605 MA Maarssen, The Netherlands. If you would like to know how to contact us, please go to our contact page

You can contact us:

• To access your personal data that we process from you;
• To exercise one of your rights;
• If you suspect misuse or loss of, or unauthorized access to, your personal data;
• To withdraw the consent you previously gave us to process your personal data;
• If you have any comments or suggestions regarding our privacy policy.
• To keep this privacy policy up to date, we will need to amend it from time to time.

Privacy in brief

Which Personal Data do we collect and use?

Professionals/applicants/candidates/interns and trainees.

We collect your personal data to find the best possible work environment for you and to keep you informed of our latest vacancies. We limit the collection of personal data to the information that is necessary to achieve our objectives. An overview of the personal data we collect from you:

An overview of the personal data we collect from you:

• First name;
• Surname;
• Gender;
• Contact details;
• Details of your current salary, pensions and benefit plans;
• Information about your interests and needs regarding future employment, both collected directly and indirectly, for example from job postings you have viewed, or articles you have read on our website;
• Additional information you share with us;
• Additional information that your reference tells us about you;
• Curriculum vitae;
• IP address;

The above list of categories of personal information that we may collect about you is not exhaustive.

Website visitor
We collect and use basic data about our website visitors, which we use primarily to improve our website. We look at how you use our website, the frequency with which you visit our website and the times when our website is most popular.

Other individuals
We collect and use your personal data to contact you within the framework of a reference check.

How do we collect your personal data?

Professionals/candidates/applicants/interns and trainees

We collect personal data primarily in three ways:

• Personal data you provide to us;
• Personal data we receive from other sources;
• and personal data we collect automatically.

Other individuals
We collect your contact information only when a professional/candidate/applicant/intern or trainee provides your name as a reference.

Website visitor
We collect your personal data automatically using cookies when you visit our website, based on the cookie settings in your browser. When you contact us through the website we will also collect data from you.

How do we use your personal data?
Professional/candidate/applicant/intern or trainee

In general, we use your information for: 

• Screening and selection procedures;
• Application activities, an assessment may be part of our application procedure;
• Marketing activities.

In exceptional cases we may be forced to use your personal data in criminal proceedings.

The main reason for using your personal details is to help you find work or other positions that may suit you. Where appropriate and in accordance with local laws and regulations, we may also use your personal details for such purposes as marketing and profiling. Where required we will seek your consent to carry out all or some of these activities.

Website visitors
Website visitor data helps us to improve your user experience with our website.

Other individuals
Using referees is useful in helping you find a suitable job. 

Who do we share your personal data with?
We may share your personal data in a variety of ways and on various legal grounds with the following categories of people, where appropriate and in accordance with local laws and regulations;

• All business entities falling under the Eurofiber Group;
• When required by law or legislation: Tax, audit or other authorities;
• Third parties such as service providers who perform functions on our behalf, such as RPO/Recruitment partner EN HR solutions;
• Third parties such as outsourced IT providers and file storage providers with whom we have a processing agreement;
• Platforms for marketing technology and vendors.

This list is not exhaustive.

How do we protect your personal data?
We have implemented appropriate technical and organizational measures to protect the personal information we hold from misuse, loss or unauthorized access.

If you suspect any misuse or loss of, or unauthorized access to, your personal information, please notify us immediately.

How long do we store your personal data for?

Retention period:

• If you have registered via open registration we will retain your data for a period of 1 year after we have had no meaningful contact with you, unless the law or relevant regulators require us to retain your data for a longer period.
• If you apply specifically for one of our vacancies, we will remove your personal data within 4 weeks of completing the application process. If you have given us permission to include your personal data in our database when submitting an application via the website, we will retain your personal data for a period of 1 year.
• If we have stored your data for a reference check, we will delete your data after completion of the application process.

How do you access, amend or withdraw your personal data that you had shared with us?
Under the AVG, you have various rights concerning the personal data we hold about you. By contacting us we can discuss these with you and handle them in accordance with the applicable time limit.

Unsubscribing from vacancy notifications
At any time you can unsubscribe from vacancy notifications by contacting us.

Your rights under the AVG
To invoke your rights, please contact us by sending an email to privacy@eurofiber.com. We may ask you to identify yourself so that we can be sure that we are not providing personal data to the wrong people.

Right to lodge a complaint with a supervisory authority:

You also have the right to lodge a complaint with the local supervisory authority.

You can contact us in the following ways:

By phone: (+31) 900 2001 201

Online: available here

By post:         PO Box 93374, 2509 AJ The Hague

Our legal basis for processing your data

Processing is necessary to concluding an employment contract

Based on Art. 6 paragraph 1 b of the GDPR, we may process your personal data if the processing is necessary to conclude an employment contract. Where necessary, we will ask you for permission to process personal data.

Legitimate interests

Based on Art. 6 paragraph 1 f of the GDPR, we may process your data if it is "necessary for the legitimate interests of the controller or of a third party, except where the interests or the fundamental rights and freedoms of the data subject which require protection of personal data outweigh those interests, etc."

However, you have the right to object to our processing of your personal data on this basis. In that case, please contact us.

We believe that it is reasonable to expect you to agree that we may collect your information and use your personal data to provide you with our job opportunities.

Consent

In certain circumstances, we are required to obtain your consent to process your personal data in relation to certain activities. Depending on exactly what we do with your information, this consent will be op-in consent or soft op-in consent.

Art. 4 (11) of the GDPR states that (opt-in) consent means: "any freely given, specific, informed and unambiguous expression of will by which the data subject accepts, by way of declaration or unambiguous active act, processing of personal data concerning him." In plain language, this means that:

• You must give us your consent freely, without us putting any pressure on you;
• You need to know what you are agreeing to - so we make sure we give you enough information;
• You should have control over the processing activities for which you consent and the processing activities for which you do not consent; and
• You must give your consent through a clear active action - You can do this by ticking a check box, so this requirement is met in a clear and unambiguous way.

We will maintain a record of the consent you have given in this way.

We have already mentioned that in some cases we may rely on soft opt-in consent. We are permitted to offer you products or services related to the recruitment services we provide as long as you do not actively opt-out of these messages.

Right to withdraw consent
Where we have obtained your consent to process your personal data for certain activities, you may withdraw this consent at any time, at which point we will cease the activity for which you have given consent, unless we consider that there is a legal basis to justify continued processing of your data for this purpose. In such a situation, we will inform you of the applicable condition.

Formulating, conducting or defending criminal proceedings
It may sometimes be necessary for us to process personal data and, where appropriate and in accordance with local laws and regulations, sensitive personal data in connection with the conduct or defence of criminal proceedings. Art. 9 para 2f of the GDPR permits this where the processing is "necessary for the establishment, exercise or substantiation of legal claims or where courts are acting within the scope of their jurisdiction."